Record Retention

According to best practices designed by FCMAT, the following guidelines pertaining to ASB documentation should be followed (unless specified through additional guidance set forth by District policies):

ASB Constitution, Bylaws and Charters - Permanent Retention
Equipment Inventory - Permanent Retention
Club and Council Minutes - 4 Years
Budgets - 4 Years
Invoices and Approval Documentation - 4 Years
Bank Statements & All Bank Records - 4 Years
Financial Statements & Other Accounting Records - 4 Years

New ASB360 Update Release

 

With the hard work of our team, we have just released the latest version of ASB360! We are excited to share with you the newest features and improvements to the software. 

 

We have added the Student Report which will be a huge time saver for Bookkeepers.  That report will include the students information such as name, address, phone number, student ID and email.  It will also include all of the transactions the student has made, all checks that have been written out to that student, any journal entries concerning that student and all the clubs that student has joined.  The Student Report will be extremely useful in different situations, especially when trying to track a student’s transactions and purchases.

 

In the report sections, we have also added the Transaction Summary Report.  This report shows all accounts with their beginning balances, the funds that have gone in and out of the account then finally the ending balance.  This can be done for any and all time periods.  It is nice to be able to view each account and a brief summary on a single line.

 

One of the other features we have added is the ability to print receipt copies and void receipts in ASB360.  The Previous and Next buttons can be used to browse through receipts or if the receipt number is available, there is also a search feature.  A “Receipt Copy” watermark will be printed on such receipts to avoid any confusion between a copy and the original.  In case of mistakes and/or refunds, the ability to void a receipt will move things right along.

 

Besides the additions that were made, we have also made improvements to the overall usability of ASB360 including improvements to the Fundraisers, Receipts, Checks and Deposit Slips. 

 

Come back to our blog for the latest ASB360 news and updates!

 

 

Help Desk

 

We are pleased to introduce the ASB360 Help Desk!  For any technical assitance with ASB360, please contact us at 1-877-944-7798. 

Welcome Back!

ASB360 hopes you enjoyed the Labor Day weekend! 

For many, this is also a welcome back from the summer break and to a new year of school.  During the summer break, there may be some things that you have forgotten with the ASB360 program.  If so, just give us a call at (877) 944-7798 and ask for Hai.  He is one of our many specialists that can get you back into the groove. 

2009 FCMAT Associated Student Body Accounting Manual

FCMAT has released the 2009 ASB Accounting Manual.  The manual provides best practices on student body organization internal controls and procedures.  It is a great source for developing and reviewing policies and laws relating to an ASB.  I really like the new features scattered around the manual that discuss “Fraud Alerts” and how to identify them in an ASB.